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FREEDOM OF INFORMATION ACT 2000
CHOBHAM PARISH COUNCIL - CLASSES OF DOCUMENTS AVAILABLE FOR INSPECTION
1) COUNCIL INTERNAL PRACTICE AND PROCEDURE
| Agendas |
Available for 12 months from date of issue |
| Committee Reports |
Available for 12 months from date of issue |
| Minute Books |
Available |
| Standing Orders |
Available |
| Council's Annual Report to Parish Meeting |
Available when agreed and signed by Chairman at following meeting |
2) DEVELOPMENT AND IMPLEMENTATION OF POLICY
| Policy statement issued by Council |
Available when appropriate |
| Responses to consultation documents (excluding planning consultations) |
Available for 12 months from date of issue |
| Exclusions: Good Practice/Advice circulars issued by the National Association of Local Councils and County Associations on the basis that both are member subscribing organizations |
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3) CODE OF CONDUCT
| Members Declaration and Acceptance of Office |
Available |
| Members Register of Interests |
Available |
| Register of Members Interests Book |
Available |
4) PERIODIC ELECTORAL VIEW Available
5) EMPLOYMENT PRACTICE AND PROCEDURE
| Terms and Conditions of Employment |
Available |
| Job Descriptions |
Available |
| Exclusions: Personnel records restricted under privacy and data protection laws (eg. appraisals, employee specific salary details, disciplinary records, sickness records etc) |
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6) PLANNING DOCUMENTS
| Responses to planning consultations |
Available for 12 months from date of issue |
| Exclusions: Copies of planning consultations, the Development Plan, Structure Plan and Right of Way/Footpath maps, all of which are available from the Local Planning and/or Highway Authorities |
Under Data Protection law |
7) AUDIT AND ACCOUNTS
| Annual Return form |
Last audited accounts available |
| Annual statutory report by auditor (internal or external) |
Last audited accounts available |
| Receipt/payment books, Bank statements from all accounts |
Last audited accounts available |
| Precept request |
Available for 12 months from date of issue |
| VAT records |
Last audited accounts available |
| Financial Regulations and standing Orders including those dealing with the award of contracts |
Available |
| Asset Register |
Available for 12 months from date of issue |
| Risk Assessments |
Available |
| Exclusions: Commercially sensitive information (eg. quotations and tenders, loan documentation and insurance policies) |
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General exclusions throughout - general correspondence due to third party rights under the Data Protection Act
Information is available for inspection at the Parish Council offices by prior appointment with the Clerk of the Council. Copies can be made on request, subject to a reasonable charge to cover photocopying costs, postage, staff time and any incidental costs.
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